REMINDER - Each Pack needs to bring a cooler, with ice or an ice pack, every day to keep lunches/dinners in.
Pack Volunteer Requirements
Under BSA National Standards, all packs must provide chaperones at a ratio of one chaperone for every four campers. These chaperones will accompany the cubs to each of their activities, help them with the activities, and help maintain general order and discipline. Each den will be assigned a Youth Den Leader to help lead the campers through their day.
In addition to the chaperone requirement, the Sammamish Trails District requires each pack to provide Station Staff to lead each activity station. These station staff will be trained, preferably before camp, in what to do for their station to run smoothly. The station staff requirements vary with the number of cubs coming.
3 – 5 cubs One (1) person to lead a station one of the days of camp
6 –8 cubs Two (2) people to lead a station during the week. (One person on each of two days)
9 -11 cubs Three (3) people to lead a station during the week (One person on each of three days)
12 – 14 cubs Four (4) people to lead a station during the week. (One person on each of four days)
15 – 17 cubs Five (5) people to lead a station during the week. (One person on each of the four days, plus an additional person for one day)
18 – 20 cubs Six (6) people to lead a station during the week. (One person on each of the four days, plus an additional person for two of the days)
20 + cubs Eight (8) people to lead a station during the week. (Two people on each of the four days)
Camp Check-in & Check Out Procedures
The Sammamish Trails District has a STRICT check-in and check-out policy to increase the safety of the individuals that attend Day Camp. At the time of registration, each cub form should provide a list of persons acceptable to pick the cub up from day camp. In most instances, the parents will indicate that the cub will be driving home from camp in the Pack carpool.
Each day as the cubs arrive at camp, they will be checked in at the flag gathering area with their chaperones by the adult transporting them to camp. Roll will be taken during the first station rotation by the Youth Volunteer Den Chief.
If a cub needs to leave prior to the end of the camp day, check out is conducted through Headquarters. Please make prior arrangements by either emailing the Day camp Director, Patty Spear, or by sending a note in with the cub. Adults picking up the cub must show a photo ID that matches a person that is listed on the registration form as one of the authorized cub pick up persons.
End of Day Departure
During the day the Den Chiefs will ask that adult chaperones provide the names and phone numbers of either parents or carpool drivers taking each cub home. At the end of closing ceremonies, the Camp Director will dismiss the dens to the care of the chaperones. The chaperones will then take the cubs to the cars and drivers that will be taking them home.
No-Shows and Absentees
If a cub does not show up for camp, phone calls will be made from Camp headquarters to locate the cub, unless prior notification has been received.